Business Central Payment Processing

Business Central Payment Processing from System Solutions LLC allows Microsoft Dynamics 365 Business Central users to process customer payments and automatically record Business Central credit card, debit card, and ACH transactions in the customer ledger and general ledger.

Solution Overview

System Solutions LLC Microsoft Dynamics 365 Business Central Payment Processing extension is designed for businesses that need payment activity to flow back into Business Central accounting records instead of being handled in a disconnected payment system. The source page describes credit card, debit card, ACH, customer account payments, sales order preauthorization, recurring payments, and LS Express point-of-sale workflows.

For companies evaluating implementation architecture, the page explains how payment processing connects to gateway and processor architecture and supports accounts receivable process automation.

Business Central Payment Processing Workflows

Business Central payment processing of credit card and debit card payments and recording in the customer ledger and general ledger.
ACH payments and recording in the Business Central customer ledger and general ledger.
Pre-authorization holds on Business Central sales orders and capture at time of invoicing.
Business Central payment processing for Card Not Present transactions for mail order and phone order sales.
Business Central payment processing for Card Present transactions for customer-present retail and wholesale sales.
Fully automated Business Central payment processing with credit card or ACH for recurring invoice and account-balance payments.
Full integration into LS Express Point of Sale.

The same payment-processing framework supports invoice-specific payment acceptance, recurring customer balances, and automated payment collection.

Microsoft AppSource provides trial, purchase, plans, and pricing information for the Business Central payment processing extension.

Processor Neutrality and Gateway Integration

Business Central Payment Processing in Canada

Process Business Central credit card payments in Canada with a choice of credit card processors including Global Payments Canada, Moneris Canada, and Chase Canada.

Business Central Payment Processing in the United States

Process Business Central integrated credit card payments in the United States with processor choices listed in the source page, including Truist Merchant Services, BB&T, Beyond, Bold Integrated Payments, Get Beyond, Chase Host, Chase Terminal, Clearent, Cygnus Payment Solutions, Elavon, Electronic Merchant Systems, Electronic Payments, EVO Snap, Fiserv / First Data, Global Payments, Heartland, Integrity Merchant Solutions, Mainstream, MercuryPay, Omega Processing Solutions, Priority Payments, TSYS, and Worldpay.

Flexibility and Credit Card Processor Neutrality

The Business Central payment processing processor-agnostic solution supports major acquiring banks using the Datacap gateway.
The processor-neutral model helps eliminate being hostage to one payment processor.
The processor-neutral model can make it easier to switch Business Central card processing to other processors for better rates or service.

Datacap-supported processor and device information is relevant for organizations evaluating processor-neutral payment processing and certified device compatibility.

From Credit Cards to Bank Payments (ACH): Scaling Payments Inside an ERP - Datacap

Solutions - Datacap

Security, Tokenization, and ACH Compliance

The Business Central payment processing extension is described in the source page as PCI-validated P2PE and DirectE2EE.
The extension uses secure tokenization of cards on file so card data is encrypted at the point of interaction and is not exposed to Microsoft Dynamics 365 Business Central.
Reducing Business Central exposure to card data helps reduce PCI scope and fraud risk.
ACH payments are described as compliant with NACHA requirements.

Saved payment-method workflows and ACH bank-account payment workflows are part of the broader payment-processing ecosystem for repeat customer payments.

Easy Deployment and Device Support

Process Business Central credit card payments at retail point of sale, sales orders, posted sales invoices, customer statement balances, or through phoned-in payments.
For card-present payments, choose from a long list of pre-certified EMV fixed and mobile devices.
Process transactions with or without credit card devices.
Merchants can get payment systems up and running through setup in Business Central payment processing.
Setup options include receipt text, signature requirements, cash discounts, and credit card surcharges.
The extension integrates with payment terminals and platforms.

Card Present and Card Not Present Payments

Card Not Present Credit Card Transactions

Accept phoned-in or mailed-in credit card payments for sales order preauthorization, preauthorization capture, customer account payments, and posted sales invoice payments. This supports accounts receivable teams that need customer payment collection without a customer at a physical payment terminal.

Card Present Credit Card Transactions in LS Express, Sales Orders, and Sales Invoices

Seamless integration with LS Express for POS payments.
System Solutions Store Account Management Tools integration can be used for house account sales, signature capture, and receipt integration.
Business Central users can process card-present payments through LS Express point of sale, sales orders, or sales with EMV chip insert or contactless NFC EMV terminals.
Select from terminal families including Ingenico, Verifone, PAX, and other supported devices.
The credit card device can optionally be used as a line display for customers while items are added to the transaction.
Business Central records sales, settlements, fees, refunds, and posts general ledger and customer ledger entries while EMV authorization, capture, and terminal interaction are handled by the extension.
Card data is tokenized to keep card data on the processor or terminal, while Business Central receives tokens or settlement summaries.

Sales order authorization workflows and customer self-service payments are related payment-processing scenarios for organizations with counter sales, account sales, or online customer payment needs.

Receipts, Reporting, and Notifications

Receipts and Reporting

Multiple options for printing or viewing credit card receipts.
Integration with standard sales invoice and credit memo reports.
POS receipt slips in LS Express Point of Sale.

Email Notifications and ACH Phone Authorization Script

Configurable email notifications for manual and automatic payments.
Customizable email templates for credit card and ACH payments.
Automatic emailing for future payment reminders.
Script for users when entering ACH phone-authorized payment.

Finance teams can use authorized transaction review, receipts, document numbers, and settlement information to support payment reconciliation inside Business Central.

Functional Summary of System Solutions LLC Credit Card and ACH Processing

Function	Business Central workflow supported
Business Central payment processing	Initiate payments from sales orders, customer cards, posted sales invoices, and LS Express POS.
Preauthorizations	Perform and manage preauthorizations on sales orders, with options to capture or void preauthorizations.
Automatic payments	Set up and manage automatic payments for customers using the Pay API platform.
ACH payments	Process ACH payments with proper authorization and email notifications.
Card management	Save and manage customers' cards on file for future transactions.
Email notifications and ACH phone authorization script	Configure email notifications and authorization language for manual and automatic payments.

View Business Central ACH Integration Page for detailed ACH information.

Use these related pages to explore specific Business Central payment-processing workflows in more detail.

Example Business Workflows

Invoice Payment Workflow

A customer pays a posted sales invoice by credit card or debit card, and Business Central records the payment activity to the customer ledger and general ledger.

ACH Account Payment Workflow

A customer pays through ACH with the required authorization, and the payment is recorded in Business Central with related notification and authorization controls.

Card Present Counter Sale Workflow

A retail or wholesale counter user processes a card-present payment with an EMV terminal, and the transaction posts back into Business Central.

Phone Order Card Not Present Workflow

An accounts receivable user accepts a phoned-in or mailed-in card payment and records the transaction against the customer or invoice workflow.

Recurring and Card-on-File Workflow

A repeat customer uses a saved tokenized card or ACH method so future invoices or balances can be paid automatically when configured.

Preauthorization and Capture Workflow

A sales order is preauthorized before fulfillment, and the preauthorization is captured when the order is invoiced.

Conclusion

Business Central Payment Processing gives Business Central users an integrated way to process credit card, debit card, ACH, recurring, card-present, card-not-present, sales order preauthorization, and LS Express payment workflows while recording payments in Business Central financial records. The strongest value is the combination of processor flexibility, device support, tokenization, customer ledger posting, general ledger posting, and finance-friendly review workflows.

For additional payment-processing details, use Microsoft AppSource for product listing and pricing details, or continue to the Business Central ACH Integration page for detailed ACH information.

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365 Business Central Payment Processing